How Licensing Works
This is usually the most challenging concept to grasp in this line of work because most people are used to working with photographers for personal shoots like families, weddings, or senior portraits. However, when you start using a photographer’s work to help sell or market your product or business - that’s when things change. The information below is here to help you understand they why, how, and all the legal fun that comes along with commercial photography and licensing images for your business.
The short version: When you purchase image licensing, you are licensing the right to use the images, not buying the photos outright. Using them on your own website and social accounts (not paid ads) is included. Using them for ads, or anywhere beyond your own channels, needs an expanded license. Here's why, and how simple it actually is.
If you're hiring a photographer to make images for your business — your website, your ads, your product, your brand — there's one thing worth understanding up front, because almost nobody explains it: you're not buying the photos. You're buying the right to use them.
That sounds like a technicality. It isn't. It's the whole thing. And once it clicks, everything about how photography is priced makes sense.
Think of it like music in a film
A movie can't just drop any song it wants into a scene. It has to license the music. And, most directors don’t want to put just any random song in their film… it has to fit perfectly, and usually it’s coming from a super talented musician who works so very hard to create that piece of music. So, they deserve to be compensated since their art is being used to enhance someone else’s art and business.
And here's the part that matters most: when a company licenses a song for a commercial — say McDonald's wants a Beatles track — they're paying for the specific right to use it. They can't chop it up or rewrite it to fit the ad. The license covers a use, and the work stays intact. (Unless they pay extra for the right to remix or make changes, but they usually do that alongside the artist and pay the artist more money for their help in making the song what they need.)
Photography works exactly the same way. My time behind the camera with you creates the images. The license determines where those images are allowed to live and what they're allowed to do for your business.
Why the use sets the price
A photo on your website is doing one job. That same photo running as a paid ad — reaching thousands of people, working to sell your product day after day — is doing a much bigger one. You're not paying more for a bigger file. You're paying for the bigger job the photo is doing for your business.
That's why "how will you use these?" is the first question I ask, and why it sets the price more than almost anything else. The shoot is the shoot. The license scales with the use.
What's included, and what needs more
To keep it simple, here's where you can use the images and what requires an extended license:
Included with your branding and headshot session (standard license):
Your own website
Your organic social media — your accounts, posting your own content
Requires an expanded license:
Paid advertising (Instagram, Meta and Google ads, sponsored or boosted posts)
Print marketing and packaging
Billboards, signage, and other out-of-home placement
Third-party, reseller, or stockist use
Published or editorial use
If you're only using images on your own site and socials, you're covered — no extra step, no surprise. If they're going to work as ads or reach an audience beyond your own channels, that's an expanded license, quoted based on how far and how long they'll run.
HOW MUCH DOES LICENSING COST?
Basic License
This license is included in all of my headshot and branding packages. Ideal for those who need headshots for their website, linkedin or Instagram accounts. These licensing options cannot be used for any paid advertising purposes. The only time you would pay this fee is if you did a family session or any other “personal session” and ended up needing to use a photo for your business.
$100/ web resolution image for limited use on your brand’s website and social media
$150/print resolution image for limited use on your brand’s website, social media and any printed collateral
Extended License
This license allows you to use the images for everything the basic license includes, but also for advertising and all other media outlet needs. Best for those who want no limitations on where and how you can use the image(s). (See the definitions section below for more detail.)
$300 / print resolution image for unlimited use in perpetuity - locally/regionally
$500 / print resolution image for unlimited use in perpetuity - nationally
Please inquire for information regarding national and international ad campaign usage.
Yes, this is genuinely how it works
The question I get most is some version of "wait — is this how all photographers do it?" Yes. I did not invent this.
Under U.S. copyright law, the person who creates an image owns the copyright to it the moment it's made. When you commission a shoot, you're not automatically buying that copyright… you're licensing the right to use the images, on the terms we agree to. If you'd like to read the source, the U.S. Copyright Office lays it out at copyright.gov.
This is the same framework that protects every photographer, illustrator, musician, and filmmaker — and it's what lets me keep making work at the level you hired me for.
One related note: the images arrive finished
Because it comes up often… You will have a say in how your images are edited and what changes you’d like made. However, once they are delivered - they are final. Applying your own edits, filters, FaceTuning, heavy cropping, or running them through AI is not legally allowed as it changes the work you licensed. (More on that here → "editing your delivered images")
The bottom line
None of this is meant to make photography complicated. It's meant to make it clear… so you know exactly what you're getting, and so we set the right license for how you'll actually use your images instead of guessing.
If you're planning to use your photos to grow your business, just tell me where you want them to run. That's the whole conversation. From there, it's simple.